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RWTHmoodle offers managers an easy way to provide learning resources to students. These can be provided as files, for example as text documents or slide presentations. The materials can be provided as single files or as a collection of several files in a folder on the course page.

Single files are suitable if you want to share PDF files or provide a set of slides for a lecture. Folders on the other hand are suitable if you want to offer a folder with old exams to your students, that is, if the folder content does not change continuously.

You can upload and access most file types in RWTHmoodle. Your students may need the necessary software to open the files.

To add files to your course room you have to enable the edit mode on the course page.


Table of Contents

  1. Upload a file
  2. Configure file

1. Upload a file

RWTHmoodle offers you several ways to upload files.

1.1. Upload a file via drag & drop

  1. Switch the course room to edit mode using the "Edit mode" slider next to your name in the upper right corner.
  2. Drag and drop the file from your desktop to the specific course section where you want to add your file.
  3. If necessary, change the name of the file by clicking on the edit title icon Shows a pen as an editing symbol. behind the file.

1.2. Upload a file via activity selection

  1. Switch the course page to edit mode by clicking the button "Turn editing on" in the upper right corner.
  2. Click on the link "Add an activity or resource" in the course section where you want to add a file.
  3. Check the box next to "File".
    The screenshot shows the entry for the "File" resource. It has a document icon on a blue square background, the title "File", a star to mark this resource as a favourite, and an info icon (an "i" on a black circle) that links to information on this resource.
  4. Click on the "Add" button to create a "File". You will be automatically forwarded to the settings page of the element to upload the file and configure the element.


There is a maximum upload limit of 250 MB per file for RWTHmoodle. For larger files please use the option "Provide files with Sciebo". Students can also use this option for submissions in the "Assignment" activity, for example to submit large architectural designs for evaluation.

2. Configure file

2.1. General

The screenshot shows the "General" section with the fields "Name", "Description", and "Display description on course page". The text field "Name" is empty here, an exclamation mark on a red circle indicates that this field is mandatory. The "Description" field is a multiline text field with formatting options via the line of symbols at the top.Finally it shows the checkbox "Display description on the course page", which is not activated in this picture. A white question mark on a black circle as a link offers additional information on this field.

  • Name: Give the file a name. This name will appear on the course page.
  • Description: Enter a short description of the file.
  • Display description on the course page: If you select this checkbox, the description above will be displayed on the course page.

2.2. Content

The screenshot shows the "Select files" dialogue. The first line shows the text "Maximum size for new files: 250 MB". Below this the drag and drop area takes the rest of the picture. It has a line of icons, "File", "Folder", and three icons to display the files, "Symbols"; "List", and "Folder structure". An arrow facing down in a circle and the text "You can drag and drop files here to add them" mark a large area.

  • Select files: Here you can upload a file from your PC to RWTHmoodle. Drag and drop a file from your PC directly into the file area or click on the "Add..." button in the upper left corner of the file area and browse for the upload file on your PC.



You can also upload several files in the upload field and set one of them as the main file by clicking on it. Only this file will be visible on the course page. This allows you to upload a web page consisting of several linked files as a ZIP archive into the upload field, unpack it in RWTHmoodle and set the index file as main file. When students click on the main file on the course page, the main web page opens.

2.3. Appearance

Some settings only become visible when you click on the "show more" link at the bottom of this section.

The screenshot shows the "Appearance" settings. For "Display" there is a dropdown menu (showing "Automatic") and three checkboxes. "Show size" is activated, "Show type" is not activated, and "Show upload/modified date" is activated. All of these settings feature a white question mark on a black circle as a link offers additional information on this setting. Below the link "Show less..." the filed "Use filters on file content" is displayed. It is set to "None" in the dropdown menu. The checkbox "Display resource description" is activated.

  • Display: Select how the file is to be displayed. Possible options are:
    • Automatic (default) - the display option is selected automatically depending on the student's browser settings
    • Embed - the file is displayed within the page below the navigation bar (breadcrumb), together with the file description and all blocks
    • New window - the file is displayed in a new browser window
    • Force download - The file is made available for download and storage on the local PC
    • Open - the file is displayed in the browser window
    • In pop-up - the file is displayed in a pop-up window without menus and without a navigation bar
  • Show size (default): The size of the file is displayed on the course page.
  • Show type: The file type is displayed on the course page.
  • Show upload/modified date (default): The upload/modified date will be displayed on the course page.
  • Pop-up Width (in pixels): If "In the pop-up" is selected as the display option, this setting defines the width of the popup window.
  • Pop-up height (in pixels): If the display option "In the pop-up" has been selected, this setting determines the height of the pop-up window.
  • Display resource description (default): The description of the file is displayed below the content.
  • Use filters on file content: You use this setting to define the file types for which filters are used.

2.4. Common module settings

The screenshot shows the "Common module settings" with three fields. For "Availability" the dropdown menu shows "Show on course page". For the field "ID number" the value is empty. Both these fields feature a white question mark on a black circle as a link offers additional information on the corresponding field. The "Force Language" field is set to "Do not force" in the dropdown menu.

  • Availability: Select whether the file should be visible to students or hidden from them on the course page.
  • ID number: The ID number for the file is used to assign a name that can be used in the "Grades" section when calculating overall grades. If the file is not needed for the calculation of grades, the field can remain empty.

2.5. Restrict access

The screenshot shows the field "Access restrictions" in the section "Restrict access". There is no restriction activated, indicated by "None". The button "Add restriction..." allows adding restrictions.

You can attach certain conditions to the visibility and availability of the file to students. Read more in the article Restrict Access.

2.6. Activity completion

The screenshot show the section "Activity completion". The field "Completion tracking" is set to "Students can manually mark the activity as completed" in the dropdown menu. For the field "Expect completed on" date and time can be set using several dropdown menus. The checkbox "Enable" is not activated. Each field offers an additional white question mark on a black circle as a link offers additional information.

With these settings, you can define criteria or conditions when an activity is considered completed. Read more in the article Activity completion.

2.7 Save

The screenshot shows the buttons "Save and return to course", "Save and display", and "Cancel".

Clicking on "Save and go to course" will return you to the course page. 

2.8 Notification about content change

The settings for the activities can be reached after creating them within the activity via the central menu navigation. Here you will find activity-specific settings and you can also save the activity directly individually.

If you subsequently make changes to the settings, activate the checkbox "Send notification of content change" to inform all participants about the new or changed activity. All participants who can access the activity receive the notification.

The screenshot shows the checkbox "Send content change notification", which is not activated in this picture. A white question mark on a black circle as a link offers additional information on this field.


    For more information: 

    last changed on 09/07/2023

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