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Group messaging

Group messaging


Group messaging facilitates communication in group work scenarios. If managers have activated group messaging for the respective groups, group members can use it to exchange messages.

The messages in a group chat are visible to all participants of the group and each participant has the possibility to write his/her own messages in the group chat.



The managers of a course room can add themselves or other participants to the group at any time. Therefore, the messages sent within a group chat can also be viewed later by other people.


Table of Contents:

1. Activate group messaging
2. Participants of group messaging
3. Display and write group messages
4. Managing options for group messaging


1. Activate group messaging

In order to be able to use group messaging, it must be activated for the respective groups. Managers must activate the option "Group messages" when creating a group ("Create group") via the participant administration. Group messages can also be activated later for existing groups.

  1. Call up the participant administration on the left in the navigation bar via "Participants".
  2. Click on "Groups".
  3. Select a group and click on "Edit group".
  4. Activate "Group messaging".

    The screenshot shows the option to activate group messaging, offering "Yes" and "No" in a dropdown menu.
  5. Save the settings with "Save changes". After activating, the group appears in the messaging window in the category "Group".

    The screenshots possible categories for messages. In this example, "Starred (1)", "Group (1)", and "Private (2)". Under "Group (1)" the group "Übungsgruppe 1 - Beispiellernraum" is listed.

2. Participants of group messaging

The assignment of participants to a group chat is based solely on Moodle groups. All people assigned to a Moodle group can exchange messages with each other once group messaging has been set up. If a person is to be added to or removed from the group messaging, managers must add or remove them from the Moodle group.



If participants are subsequently added to a group with activated group messaging, they can view the entire chat history to date and not just the message history from the time they joined the group. If a participant leaves a group, however, he/she no longer has any access to the entire chat history.

A person can be part of several group chats, e.g. if a person is assigned to several groups and the group messages have been activated for each of these groups.

It is not possible to group messaging for groups across different course rooms. Since the composition of the participants in a group chat is based on the Moodle groups to be created in advance, all persons who are to form a group chat must be enrolled in the same course room.


3. Display and write group messages

By clicking on the desired group chat, you can access the chat history and write and send messages. Accepting a contact request as a prerequisite for being allowed to send messages to each other is not necessary for group messages.

The screenshot shows a group chat with two participants. Below the header containing "Exercise group 1", "Beispiellernraum", "2 participants" a yellow disclaimer is posted, saying "Note: Managers can potentially read anything written in a group chat by adding themselves to the group".  The chat itself contains the messages "Hello Everybody,", "Let us meet soon" from Person "Mustermann" and "Ok, what about tomorrow" from the user. The bottom is a message input field with multiple rows, an emoji icon, and a paperplan as the send button.

4. Managing options for group messaging

  1. If you want to know the names of the other group members or mark the group chat as a favorite, click the three dots Icon with three horizontal dots. to the right of the group name above the chat history.

    The screenshot shows the name of a group, a standard group icon, the course room name, the number of participants (two) and the three button-icon for the context menu.
  2. A context menu will open, offering you several selection options.

    The screenshot shows the three options for group in group chat, "Group info", "Star conversation", and "Mute".
  • Group info - all other group members will be displayed.
  • Mark communication as favorite - If you select this option, the group chat will be marked as favorite by a star icon A star icon to mark a favorite message. and moved from the previous "Group" category to the "Starred" The text for the category "Starred (1)". category. This can simplify access to particularly frequently used group chats.
  • Mute - By default, the speech bubble icon displays every incoming message. If you do not want new incoming messages of certain chat history to be displayed by the bubble icon A messanger icon with a speech bubble showing one new message., select this option. You can recognize a muted chat by the icon A crossed out microphone as a mute chat icon.. The mute can be undone at any time in the same way as it was activated ("Remove mute").


Further information:

last changed on 09/06/2023

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