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Schedule Meeting from Webex

Schedule Meeting from Webex


You can plan and schedule meetings from the Webex application itself. Currently, we recommend scheduling meetings from Outlook if Outlook is used.

To be able to plan meetings, you need to activate the meeting organizer. This is possible via the TC portal.

Click on the "Meetings" button in the Webex user interface. The following view will appear:

Click on "Schedule meeting".The following screen appears, where you can add or remove participants. You can set your topic for the meeting as well as the date and time. You will also find the "Advanced settings"  button at this point.

Under "Advanced settings" you can set, among other things, whether participants can join the meeting before you as the host. To do this, you need to switch the button from gray to blue and select the desired time in minutes (5, 10 or 15 minutes).

Once you have made all the desired settings, the meeting is ready to be sent to the participants. On the right side you can check who the participants are. If all the information is correct, click on "Schedule" and the meeting will be sent to the participants by mail.

If you now look at your Webex user interface under "Meetings", the created meeting will be displayed there in the Webex calendar. At this point you can "Edit" or "Delete" the meeting if necessary.


last changed on 05/15/2024

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