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What is the Coupon Procedure?

What is the Coupon Procedure?

Kurzinformation

Coupon Procedures

Coupon Procedures: Registration / Activation

All coupon procedures are based on the same principle and can only be used by various groups of people. Depending on the group of persons the responsible department issues this coupon.

The purpose of coupon procedures is to add you to the corresponding group of people and, if necessary, to establish a data synchronization of the system which provided the coupon. If you are already registered in the IdM system and hence have a user Name (e.g. ab123456), then please connect any new coupon to this user name. You can look up how to use a coupon procedure in the general manual for coupon procedures.

Further Information on the individual accounts in the IdM and the corresponding services can be found here .

You may belong to several groups at the same time. Different groups of people have different permissions. If you e.g. are a student and accept a "HIWI job", you will also receive a staff coupon. Only when you have redeemed all the coupons, your authorization set is complete and you can make the most of all the services.

Note!

When redeeming any coupons, you have the possibility to register. Redeem any coupons, but avoid to register several times! Instead link the coupons to your record by logging in at redemption via the button "Login" via RWTH Single Sign-On.

 
Please note: all coupon procedures are provided exclusively for people. Use for devices, for example, is not permitted!
 

Existing procedures

Coupons are issued independently by the institutions mentioned here. The institutions themselves determine who is authorized to issue coupons by assigning the role "Verwaltung Couponverfahren".

An-Institute

Employees of "An-Institute" are not automatically registered for the Identity Management. A procedure has been established to grant them access to the services of RWTH Aachen University. This applies to to the following "An-Institute" Campus GmbH, Forschungsinstitut für Rationalisierung e.V. (FIR), das Institut für Kunststoffverarbeitung in Industrie und Handwerk e.V., IKV, and for the Prüf-und Entwicklungsinstitut für Abwassertechnik e.V. (PIA) as well as the Campus Innovations Gmbh. If required, the coupon will be issued by the respective contact person and can be redeemed here.

Forschungszentrum Jülich

Employees of Forschungszentrum Jülich can use the coupon procedure for Forschungszentrum Jülich to access the Identity Management of RWTH Aachen University. In order to set up an access or to extend an existing access, please contact it-services@fz-juelich.de with the subject line "RWTH Couponverfahren". If required, the coupon will be issued by the Forschungszentrum Jülich and can be redeemed here.

GUtech Employees

Employees of German University of Technology in Oman (GUtech) are not automatically registered for the Identity Management. A procedure has been established to grant them access to the services of RWTH Aachen University. If required, the coupon will be issued by GuTech and can be redeemed here.

International Academy

Employees of the International Academy are not automatically registered for the Identity Management. A procedure has been established to grant them access to the services of RWTH Aachen University. If required, the coupon will be issued by the International Academy and can be redeemed here.

Humanities Language Center Activation

Employees of the Language Center are not automatically registered for the Identity Management. A procedure has been established to still grant them access to the services of RWTH Aachen University. If required, the coupon will be issued by the Language Center and can be redeemed here.

Matse-trainees

Within the framework of their training program Matse-trainees need to be able to access the services of RWTH Aachen University, e.g. the RWTH Compute Cluster. Therefore they need to register for the Identity Management. The necessary data are usually mailed to the trainee before the start of their training program by the Matse department. The coupons can be redeemed here.

Tutors of Matse-trainees

Within the framework of their function as tutors, tutors of Matse-trainees need access to the services of RWTH Aachen University, e.g. the Matse-services. Therefore they need to register for the Identity Management. The Matse department will issue the necessary coupon. The coupon can be redeemed here.

External Faculty Member

External faculty members who are not employed by RWTH Aachen University and therefore can not register that way are registered in RWTHOnline and get their Coupon from Dept. 1.6. The coupon can be redeemed via ConnectMe in oder to Registern in the Identity Management.

Research Institute for Water- and Waste Management at RWTH Aachen University (FiW)

Employees of the Research Institute for Water- and Waste Management at RWTH Aachen University are not automatically registered for the Identity Management. A procedure has been established to grant them access to the services of RWTH Aachen University. If required, the coupon will be issued by the FiW and can be redeemed here.

RWTH Publications (UB)

Short time registration for users of the publications portal "RWTH Publications", administrated by the University Library (UB).

Members of Uniklinik RWTH Aachen

Employees of the University Hospital Aachen and of the FB 10 get access via access to the services of RWTH Aachen University via the coupon procedure. University. These include, among other things, the use of eduroam and the possibility of to participate in (committee) elections.
For this purpose, the SAP system of the University Hospital Aachen was connected to the Identity Management System of the RWTH Aachen University. The following current data protection regulations apply. Employees of the University Hospital Aachen (UKA) and of the FB 10 can
apply for their coupon on the intranet of the UKA and then use it via ConnectMe.

Teaching Hospital Lecturer (Head Physicians of teaching hospitals of the University Hospital)

To access e.g. the online database of the library as a head physician of a teaching hospital, you must register for the Identity Managemanet and the coupon can be redeemed here.

School of Physiotherapy

Students and teachers of the School of Physiotherapy are not automatically registered for the Identity Management, but still use the services of RWTH Aachen University, e.g. emedia. If required, the coupon will be issued by the School.

School of Logopaedia

Students and teachers of the School of Logopaedics are not automatically registered for the Identity Management, but still use the services of RWTH Aachen University, e.g. emedia. If required, the coupon will be issued by the School.

School for Medical Technology Assistants

Students and teachers of the School for Medical Technology Assistants (MTA) are not automatically registered for the Identity Management, but still use the services of RWTH Aachen University, e.g. emedia. If required, the coupon will be issued by the School.

School of Healthcare, Paediatric and Patient Nursing

Students and teachers of the School of Healthcare, Paediatric and Patient Nursing (GKK) are not automatically registered for the Identity Management, but still use the services of RWTH Aachen University, e.g. emedia. If required, the coupon will be issued by the School.

Scholarship Holders

Scholarship holders of RWTH Aachen University are not automatically registered for the Identity Management. A procedure has been established for this group to grant them access to the services of RWTH Aachen University. The procedure can be carried out by the holders of the role “Verwaltung Stipendiaten” at the organisational units of RWTH Aachen University. The coupon can be redeemed via ConnectMe.

Students of RWTH Aachen University

Students (including PhD students) will receive access data for the Identity Management via ConnectMe. To complete the registration, you will need the Coupon-Code assigned to you during the application-process. Detailed information can be found in this manual .

Employees of RWTH Aachen University

Employees, employed by the Department 8 (Human Resources) will receive access data for the Identity Management via ConnectMe. To complete the registration, you will need the Coupon-Code assigned to you. Detailed information on can be found in this manual .

Members of boards/comittees of RWTH Aachen University

There is a special procedure for members to gain access to the information system called "Allris".

Not part of any of the above mentioned groups?

Please check if you are part of one of the groups that are able to register for the Identity Management via a coupon procedure. If this is not the case and you, in the interests of RWTH Aachen University, still need access to the services, an employee of RWTH Aachen University can make you a partner.

RWTHmoodle - participants of preliminary courses etc.

External persons without current status at RWTH Aachen can also use RWTHmoodle.
It must be differentiated whether the persons have already been registered in the Identity Management  of the RWTH Aachen and already have a user name (in the form: ab123456).

Persons with a user name: These persons can be added to the learning room by the "managers" of the learning room via "participants" on the left in the navigation bar.

Persons without a user name: If a person is not yet registered at RWTH Aachen University and therefore does not have a user name, the person must first be partnered  through the RWTH partner procedure. This generates a user name for the person. The person can then also be added to the learningram by the "managers".

 

Access

Access data for the Identity Management

To use the Identity Management, you need your username (format: ab123456) and your personal password.

Get a username

The username cannot be changed. All groups of people pass through the redemption of a coupon in the Identity Management: Overview of Coupon Procedures.

Password Management

During the registration process you will receive a first password. This can be used for the Selfservice, RWTH Single Sign-On, VPN and Eduroam. The Selfservice enables you to set an individual password for each Account in the Identity Management under the tab „Accounts and Passwords“. Or, alternatively, you may use the same password for all accounts. To change a password, you have to know the password for your RWTH Single Sign-On account to be able to log into the Selfservice.

Password or username lost

If you forgot your access data you can find further information here .

 

Reasons for introducing the ConnectMe Procedure

Ensurance of data integrity

IT Systems are legally obliged by data protection laws to ensure the integrity of personal data. A false link between a data record in one of the systems of RWTH University and an identity in the identity management system leads to a violation of the integrity and the confidentiality of a person's data. A user might gain access e.g. via the self-service to the personal information of another user and at the same time lose his or her own data.

Incorrect links have an increasing impact in networking systems at RWTH University. A faulty link is usually only striking when processes are disturbed. Until then, a correction can be started, which is extremely expensive (communication with both affected users and all participating systems). In addition to the high cost of repair in many departments they prevent both users from participating in electronically supported processes of the College throughout the duration of the repair. E.g. wrong linked students can not sign in or out electronically for their exams.

The ConnectMe procedure makes any false linkage impossible.

Avoiding of "Identity Theft"

Manual linking e.g. by an official always has a high risk of incorrect data input. At the same time, if a verification is not carried out, the possibility exists that a user may even deliberately specify an incorrect link ID in order to gain access to the data of another user.

By redeeming a coupon in the ConnectMe procedure, the authentication of the user ensures that any wrong linking and therefore also "identity theft" is avoided.

One and a half years of experience with ConnectMe have already produced some cases per semester, in which a link with the false identity prevented and any damage were averted.

Prevention of duplicats and service continuity

In the IdM system, there are approved identities created from data records originating from the human resources systems. Identities resulting from any other origin are not approved. Here, a user might create an identity with arbitrary data (name, date of birth etc.). A link with one of these identities can under no cirumstances be made by an official because here identity theft would be very easy.

A new identity and very likely a duplicat would be the mandatory consequence. In contrast, a user himself can link the data to his own unapproved identity as he or she can prove evidence the ownership by authentication.

This way, any identity duplicats resulting from registration in systems which do not check ID cards.

last changed on 05.05.2021

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