In the software shop, two categories of products are offered. On one hand, there are the A-products pre-financed by RWTH Aachen, and on the other hand, the B-products from framework agreements. Depending on the product category, the billing processes differ. This article provides a summary of the billing process in the new software shop.

Billing of A-Products

Invoices for A products created via the software shop are transferred internally between the IT Center account and the institution account. For this purpose, a PSP element is specified when purchasing the software. After the order is placed, order information is sent directly to the purchaser.

The IT Center performs monthly billing for the previous month. This is done via interface postings. The posting is performed automatically by the ZHV and charged to the institution's PSP element specified at the time of purchase. The institutions can then retrieve the invoices from the SAP data record.

Billing of B-Products

For B-products, invoicing is done through the dealer of the respective framework agreement to RWTH Aachen's central invoicing office, meaning that invoices are visible in FIORI.
Therefore, no PSP element needs to be specified during the ordering process in the software shop. Following an order, both the purchaser and the central address of their institution receive an order confirmation via email, and the dealer of the contract is informed about the order. The dealer issues invoices to RWTH Aachen's central invoicing office.

The process is illustrated here: