In the software shop, two categories of products are offered. On one hand, there are the A-products pre-financed by RWTH Aachen, and on the other hand, the B-products from framework agreements. Depending on the product category, the billing processes differ. This article provides a summary of the billing process in the new software shop.

Billing of A-Products

Internal Rebooking

Invoices for A-products created through the software shop are internally rebooked between the account of the IT Center and the account of the institution. For this purpose, a PSP element is specified when purchasing the software. After placing an order, a confirmation will be sent directly to the purchaser and to the central email address of the institution.
The invoice is not processed through RWTH Aachen's central invoicing office / SAP FIORI.

Quarterly Processing

The rebookings are processed quarterly by the IT Center. For each PSP element, an invoice is created, which becomes available in SAP Financial Cockpit after deduction via expense booking. Since rebooking does not occur immediately after ordering, it will only be visible on the respective PSP element after a delay.

Billing of B-Products

For B-products, invoicing is done through the dealer of the respective framework agreement to RWTH Aachen's central invoicing office, meaning that invoices are visible in FIORI.
Therefore, no PSP element needs to be specified during the ordering process in the software shop. Following an order, both the purchaser and the central address of their institution receive an order confirmation via email, and the dealer of the contract is informed about the order. The dealer issues invoices to RWTH Aachen's central invoicing office.

The process is illustrated here: