Privacy Notice for Adobe ETLA
On this page, you will find data protection notices/information (pursuant to Art. 13 GDPR) on the collection and processing of personal data within the scope of the Research Data Management consultation service.
Name and Address of the Controller
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States, as well as other data protection provisions, is the:
Rector of RWTH Aachen University
Templergraben 55
52062 Aachen (Street address)
52056 Aachen (Mailing address)
Phone: +49 241 80 1
Fax: +49 241 80 92312
Email: rektorat@rwth-aachen.de
Website: www.rwth-aachen.de/rektorat
IT Center of RWTH Aachen
Seffenter Weg 23
52074 Aachen
Phone: +49 241 80 24680
Email: servicedesk@itc.rwth-aachen.de
Website: www.itc.rwth-aachen.de
Name and Address of the Data Protection Officer
Data Protection Office of RWTH Aachen University
Templergraben 83
52062 Aachen (Street address)
52056 Aachen (Mailing address)
Germany
Phone: +49 241 80 94114
Email: dsb@rwth-aachen.de
General Information on Data Processing
Subject Matter and Purpose of Processing Personal Data
Furthermore, users can access online services via the Adobe web interface. The login for license use and use of online services is done via the RWTH Single Sign-On. The following data is transmitted in this process:
- User's email address
- User's first and last name
Recipients of the Data
Internal recipients: IT Center for license administration/support).
RWTH transmits the personal data mentioned above via the RWTH Single Sign-On service to Adobe Systems Software Ireland Limited as a processor, as well as to the subprocessors engaged by Adobe (e.g., hosting/support), in accordance with contractual agreements (DPA) and EU standard contractual clauses (SCC) for third-country transfers.
Legal Basis for the Processing of Personal Data
The legal basis is Art. 6 Para. 1 Sentence 1 lit. e), Para. 3 in conjunction with § 18 Para. 1 DSG NRW in conjunction with § 3 Para. 1 HG NRW.
Data Deletion and Storage Duration
To use the license, an account is set up with Adobe for the user. User data at Adobe will be deleted 30 days after the deletion of the relevant account or after contract termination.
Provision of Adobe Online Services and Creation of Logfiles
Subject Matter and Purpose of Processing Personal Data
Each time the Adobe Online Services are accessed, an exchange of information between your end device, such as your computer, tablet, or mobile phone, and servers that provide the website for retrieval is technically necessary to establish communication between your end device and this application. With every access, data about this process is also temporarily processed and stored in a logfile. Specifically, the following data is collected:
* Date of the action
* Name of the user
* Email address of the user
* Path
* Information on documents used (e.g., type and name of the document, creation date, last editing date)
* Information about the user's end device (e.g., IP address)
The log data is processed for the proper operation of the websites, i.e., for detecting, limiting, or eliminating faults or errors.
In addition, the log data is processed for technical security, particularly for protection against and defense against cyberattacks. This is done on the basis of Art. 6 Para. 1 Sentence 1 lit. e), 32 Para. 1 GDPR.
Legal Basis for the Processing of Personal Data
The temporary storage of data for technical communication and the logfiles is carried out on the basis of Art. 6 Para. 1 Sentence 1 lit. e), Para. 3, in conjunction with § 18 Para. 1 DSG NRW in conjunction with § 3 Para. 1 HG NRW.
Data Deletion and Storage Duration
In the event of termination of the contract or upon expiration of the license term of the products and services, customer data and content stored in the On-Demand Services will be kept available in the format available on the Report Platform for a period of 30 days after termination or expiration.
Furthermore, for On-Demand Services, Adobe is entitled to delete customer data from Adobe servers 25 months after receiving it, unless otherwise regulated in the applicable product-specific license terms.
Contacting Us
Contact is made within the support area of the Admin Console by authorized persons (Admins).
The processing of this data takes place according to Adobe's terms
(https://helpx.adobe.com/de/support/programs/support-periods.html)
Rights of the Data Subject
If personal data of the data subject is processed, he/she has the following rights against the controller.
Pursuant to Article 15 et seq. GDPR, the data subject has the right against the controller, under the conditions defined therein, to obtain information about the personal data concerned, as well as the right to rectification or erasure or restriction of processing, a right to object to the processing, and the right to data portability. Furthermore, pursuant to Article 77 GDPR, he/she has the right to lodge a complaint with the data protection supervisory authority (https://www.ldi.nrw.de/) if the data subject considers that the processing of personal data concerning him/her infringes this Regulation. If the processing is based on the data subject's consent (cf. Art. 6 Para. 1 lit. a, Art. 9 Para. 2 lit. a GDPR), he/she also has the right to withdraw the consent at any time, without affecting the lawfulness of the processing carried out on the basis of the consent until the withdrawal; this only takes effect for the future.
To exercise the aforementioned rights, the data subject should send an email to servicedesk@itc.rwth-aachen.de.
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