Preamble

Adobe now offers most of its software products only as rental licenses with management in the cloud. Various products available there (Acrobat, Photoshop, Illustrator, etc.) are offered to the members of RWTH. Licensing is based on the Adobe ETLA contract. In general, use is via a local installation and licensing in the cloud. Data storage in the cloud is technically possible andsubject to organizational regulations. Prerequisites for use and costs:

Adobe licenses may be used exclusively for official purposes and projects. According to the license agreement, the use of Adobe products in Russia, Belarus, or China is not permitted.

Individual services may also be subject to the Adobe Privacy Policy. In addition, the Product Terms published by Adobe apply. We explicitly point out that these are binding and must be observed.

Employees and students of RWTH can obtain the various Adobe products via the RWTH software shop.
The products "Adobe Acrobat Pro DC" and "Adobe Creative Cloud All Apps Pro" can be purchased for a fee. The product "Adobe Acrobat Reader" is provided free of charge.

Authentication for license allocation in Sevire is carried out via the Single Sign-On service (Shibboleth) of RWTH.

Duties of the Users

• The use of Adobe software and services is carried out in accordance with the current version of the Privacy Policy.
• The use of Adobe is intended for activities in the context of RWTH and exclusively for official activities. Accordingly, use for private purposes is not permitted.
• When using Adobe, the applicable legal provisions and regulations (licensing law, data protection law, personnel file law, tax law, copyright law, telemedia law, statutory retention periods, archive law, US export control law, etc.) must be observed.
• There is only an entitlement to use the software and services during the licensed period and with a corresponding status (members of RWTH). All software must be deleted or services may no longer be used if RWTH terminates the contract or does not submit an accession or renewal order before the end of the licensed period or does not acquire licenses for an unlimited period, whichever event occurs first.
• Before members of RWTH leave RWTH, they are responsible for deleting all data including the account in Adobe.
• No personal or confidential data, as well as sensitive research data, may be processed or stored in the Adobe Cloud or in the AI functions.

Recommendation for use (Best practices)

• In principle, it is possible with Adobe to store data in the Adobe Cloud, as no central technical restrictions can be made here. Furthermore, AI tools or functions are provided in some Adobe services. Since when using the Adobe Cloud and the AI functions, the data leaves the area of the university and can be processed or stored externally, we recommend not using these functions.
  If these are used contrary to the recommendation, the respective user is responsible for backing up the stored data.
• Therefore, please check the necessity for every storage in the cloud.

Data protection

In addition, we refer to the RWTH data protection notices on Adobe as well as the Adobe data protection notices.

Changes to the terms of use

1. The IT Center of RWTH reserves the right to change these terms of use at any time, with or without prior notice.
2. Users will be informed immediately of significant changes to the terms of use. This information can be provided by e-mail or by publication on the website of the IT Center of RWTH.
3. From the time of entry into force, the current version of the terms of use is available on the website of the IT Center of RWTH and replaces all previous versions. All users should regularly inform themselves about changes.

Final provisions

1. Should one or more provisions of these terms of use be or become invalid in whole or in part, this does not affect the validity of the remaining provisions. The contracting parties will endeavor to find a valid provision instead of the invalid one that comes closest to the economic significance of the invalid provision.
2. Changes and additions to these terms of use must be in writing, unless otherwise expressly agreed. There are no oral collateral agreements.

These terms of use come into force upon their publication on the website of the IT Center of RWTH and apply in the current version.