Sharing Calendar
In diesem Artikel wird erklärt, wie Sie in ihrem E-Mail Client Kalender freigeben können.
Please note: On Outlook, you can only share calendars from accounts within your own domain. If you want to share calendars of accounts outside of your own domain you need to set up the viewing permissions via the OWA. |
To edit the properties of your calendar, click on “Calendar Permissions” in the calendar module.
Here you can edit the properties of your calendar.
- You can add the person to whom you want to give the permission by clicking “Add…”.
- Select one of the default settings for the permissions.
- Here you can adjust the permissions according to your preferences.
Please note: You can assign authorizations to user and distribution groups of your domain. In order to include the calender into Outlook, the “Folder visible” option of the mailbox has to be selected. |
- Save your settings by clicking “OK” or “Apply”.
Click on “Share Calendar” under “Home” in the calendar module.
Choose the person with whom you want to share your calendar.
- Enter the recipient to whom you want to give the permission.
- Here you can send the sharing invitation and choose if you want to request a permission to access the recipient's calendar.
- Choose the authorization level.
- Availability only: Only free or busy are shown.
- Limited details: Availability and subjects of calendar items are shown.
- Full details: All details are shown.
Send the sharing invitation by clicking “Send”. Confirm the query with “Yes”.
Start Outlook and click on the "File" tab.
Then click on "Account Settings" and "Account Settings".
Now select your e-mail address.
Then click on "change".
You must now click on "further settings".
Now please select the tab "extended".
Enter the e-mail of the employee with whom you want to share the calendar in the "Add" field and uncheck the "Download shared folders".
If you now click on the calendar symbol, the calendar of the desired employee will be displayed.
Click “Open Calendar” in the calendar module.
Select “Open Shared Calendar”.
Enter the name of the person, whose calendar you would like to open and click “OK” to confirm your entry.
You will find the calendar under the shared calendars.
V. Deleting an opened Calendar
If you want to delete one of the opened calendars, right-click on the name of the owner and select “Delete Calendar”.
Please note: In OWA – as opposed to Outlook – you can also assign permissions to view a calendar to e-mail accounts which are not part of your own e-mail domain, as long as both domains are listed in the central exchange of the University! |
I. Option 1 - Sharing a Calendar in the Outlook Web App
After the login, click on the module “Calendar” in the menu in the top left corner and select "Share".
Enter the person with whom you want to share your calendar. Select, which permissions this person should have and which calendar should be shared.
- If you want, you can also change the subject of the sharing e-mail.
- Click "Send" to send the e-mail.
II. Option 2 - Sharing a Calendar via a web link
The OWA also offers the possibility to share a calendar via a web link. With this option, the calendar can also be viewed outside of the central exchange.
Please note:
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To set up calendar sharing, first, log into the OWA with the credentials of your functional mailbox.
- You can find the username in the self-service under the tab Accounts and Passwords in the column username "RWTH-E-Mail-Account").
- If needed, the password of the functional mailbox can also be changed there.
Now, click on the gear icon (1) at the top left corner of the window and select the options tab (2).
In the options under "Calendar" -> "Shared calendars" you will find the Calendar publishing (1)
Under Select "permissions", select the "Availability only" (2) configuration and click Save (3).
The calendar can now be viewed via the generated web links.
Please note: Calendars shared via web links can only be viewed but not edited. |
III. Editing Sharing-Permissions
Please note: You can only access and edit existing permissions via the “Calendar Permissions” in OWA. It is not possible, as in Outlook, to assign new permissions. |
To edit permissions, right-click your calendar in the left-hand column and select "Permissions".
To change the authorisation level of a person or to delete a person and their permissions, click on the person and select the new permission you want to apply in the drop-down list.
- To delete a permissin, click the "x".
To add a calendar, right-click on "Other Calendars" in the left-hand column and select "Open Calendar".
Enter the name of the person whose calendar you would like to open under “From directory”
The calendar opens and is shown in the left-hand column.
To delete an existing calendar, right-click on it and select “Remove”.
To integrate or open an inbox in the OWA, you need to click on your mailbox in the top right corner and select “Open another mailbox”.
Enter the name of the person, whose inbox you want to open, and click "Open".
The integrated inbox can now be found in the left column under your own mailbox.
Please note: The add-ons described in this manual are not officially a part of Microsoft offer in connection with Microsoft Exchange. There is no guarantee of lasting functionality and security. The use of these add-ons remains therefore under your own responsibility.
The integration of shared Exchange calendars is not possible yet! The developer of the addon is still working on the implementation of this service. |
Click on the option bar (1) on the top right of the page in Thunderbird and choose the option Add-ons (2).
Enter "TbSync" into the search field and confirm with "Enter".
Please note: For the latest version, the Provider for Exchange ActiveSync add-on is required in addition to the TbSync add-on in order to be able to use TbSync. |
In a new window, the TbSync is the first one shown on the list of add-ons. Click on "Add to Thunderbird" to install it. Do the same for Provider for Exchange ActiveSync.
Select "Add" in both pop-ups.
If there are any updates for TbSync available, it will be automatically updated, when the following settings are made:
II. Adding an Exchange calendar
After TbSync installation and update, Exchange calendars can be added.
To open the settings, click on the add-on status message.
In a new window, choose Account actions and add a new Exchange ActiveSync (EAS) account.
Enter the following account details:
- (1) The Server configuration is to be set as Custom configuration.
- (2) Account details
- Account name (display name of the new calendar)
- User name (user name for the OWA. E.g. ab123456@institute. rwth-aachen.de)
- Password (the password for the OWA. You can change it in the Selfservice)
- Server address: mail.rwth-aachen.de
- The account can then be added (3)
At last, enable the account synchronization (1) and enter any desired value as synchronisation interval (3).
Additionally, choose the ressources that have to be synchronised (2).
Your Exchange calendar can now be integrated and synchronized.
Please note:
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After you have added and synchronised your new calendar, you can see your events and task by clicking on the button on the top left of the page.
