To back up your data, follow these steps:

1. Check how much storage space is occupied
2. Back up your data

1. Check how much storage space is occupied

Step 1
Log in to the Office Portal with something@students.rwth-aachen.de:

Step 2
Select Apps > All Apps > SharePoint.

Step 3
Select the site with the storage space that needs to be checked:

Step 4
Click on the settings icon.

Step 5
Click on Site contents:

Step 6
Click on Site settings:

Step 7
Click on Storage metrics:

Step 8
The storage space used by the site is displayed here:

Step 9
If the storage space is larger than expected, it is probably due to older file versions. You can check this by clicking on Version History of the respective file:

Step 10
In order to delete all versions except for the current one, click on Delete all Versions:

 

Please note:

It is not immediately displayed that less storage space is being used. This can take up to 24 hours.

2. Back up your data

Step 1
Open the SharePoint Online site in the web browser. If you are a member of a SharePoint Online site, this will be displayed on the website.

Step 2
On one of your SharePoint Online sites, click on Documents on the left:

Step 3
Select all files, then download them by clicking on the three dots.

 

Please note:

Only the latest versions from the version history will be downloaded. Older files from the version history will not be saved.

Additional information:

Backing up files from OneDrive
Backing up OneNote-Notebooks
Switch to local storage in Word, Excel and PowerPoint