On this page, you can learn more about how to back up your files from SharePoint Online.

 

Please note:

A different storage method must be used for backing up OneNote notebooks. You will find instructions on the page Backing up OneNote-Notebooks.

To back up your data, follow these steps:

1. Check how much storage space is occupied
2. Back up your data

1. Check how much storage space is occupied

1. Log in to the Office Portal with "something@students.rwth-aachen.de".

2. Select Apps > All Apps > SharePoint.

3. Select the site whose storage space needs to be checked.

4. Click on the settings wheel.

5. Click on Website content.

6. Click on Website settings.

7. Click on Storage metrics.

8. Now you can see here the storage space used by the site

9. If the storage you are using is larger than expected, it is probably due to the versioning of individual files.

You can check this by clicking on the version history of the respective file.

10. It is then possible to delete all versions except for the current one using the Delete all versions button.

Now the storage consumption should be lower.

 

Please note:

It is not immediately displayed that less storage space is being used. This can take up to 24 hours.

2. Back up your data

1. Open the SharePoint Online site in the web browser.

If you are a member of a SharePoint Online site, this will be displayed on the website.

2. On one of your SharePoint Online sites, click on Documents on the left.

3. Select all the files, then download themby clicking on the three dots.

 

Please note:

Only the latest versions from the version history will be downloaded. Older files from the version history will not be saved.

Next steps

• Backing up files from OneDrive
• Backing up OneNote-Notebooks
• Switch to local storage in Word, Excel and PowerPoint