To back up your data, follow these steps:

1. Check how much storage space is occupied
2. Back up your data

1. Check how much storage space is occupied

Step 1
Log in to the Office Portal with something@students.rwth-aachen.de:

Step 2
Select Apps > All Apps > SharePoint.

Step 3
Select the site with the storage space that needs to be checked:

Step 4
Click on the settings icon.

Step 5
Click on Site contents:

Step 6
Click on Site settings:

Step 7
Click on Storage metrics:

Step 8
The storage space used by the site is displayed here:

Step 9
If the storage space is larger than expected, it is probably due to older file versions. You can check this by clicking on Version History of the respective file:

Step 10
In order to delete all versions except for the current one, click on Delete all Versions:

 

Please note:

It is not immediately displayed that less storage space is being used. This can take up to 24 hours.

2. Back up your data

Step 1
Open the SharePoint Online site in the web browser. If you are a member of a SharePoint Online site, this will be displayed on the website.

Step 2
On one of your SharePoint Online sites, click on Documents on the left:

Step 3
Select all files, then download them by clicking on the three dots.

 

Note

Only the latest versions from the version history will be downloaded. Older files from the version history will not be saved.

Additional information:

• Backing up files from OneDrive
• Backing up OneNote-Notebooks
• Switch to local storage in Word, Excel and PowerPoint