On this page, you will learn how to schedule and start a Microsoft Teams meeting in Outlook.

 

Please note:

To schedule and join a meeting from Outlook, the Teams add-in must be enabled in Outlook. You can enable the Teams add-in in Outlook by going to File > Options > Add-ins. The add-in may be blocked by default due to a group policy and must be manually enabled or allowed. In this case, please contact your IT administration.

To schedule a meeting in Outlook, please follow these steps:

Step 1
Open the calendar in Outlook and click on New Teams Meeting at the top:

Step 2
A window will open where you can set the meeting time and invite participants. The meeting text automatically includes a link to the upcoming meeting. Recipients can click this link to join the meeting. Alternatively, you can join the Teams meeting directly from the top bar by clicking on Join Teams Meeting.

Please note: The email must be sent/opened as HTML. Otherwise, the link in the event will disappear. Alternatively, you can copy the hyperlink while creating the event and paste it manually.

After you have specified all the event details and participants, click Send:

Step 3
Once the meeting has been sent, the other participants will receive an event in their calendar. To join the meeting, participants must open the event in their calendar and either click the link or click on Join Teams Meeting in the top bar.

Step 4
Before the meeting, you can go to Meeting Options to set whether and which participants can join the conference directly or if they are first directed to a waiting room. The default setting here is Everyone.

If clicking Meeting Options opens a page with the error message Only meeting organizers can make changes, you are still logged into another MS Teams instance in your browser. In this case, open the link in an incognito window and sign in there.

Use the Who can present? setting to define the rights of meeting participants. Note: By default, this is set to Anyone. This means anyone can mute another participant or remove them from the meeting. If this is not desired, set it to Only me here: