You are located in service: Software Engineering Services (GitLab)

Terms of use

Terms of use


Subject of the terms of use

The following terms of use regulate the use of the "Software Engineering Services" (hereinafter "GitLab") operated by RWTH Aachen University. 
The purpose of the service is the backup and storage of software codes that are developed in the context of research and teaching.

GitLab is offered on two different server instances.

The instance "" is operated with a "GitLab for Education" license and may only be used for the education of students and the development of open source software without the intention of making a profit. 
Compliance with the underlying GitLab license conditions is mandatory.

The instance "" is subject to a "Community Edition" license. Compared to the "Ultimate Edition" it offers fewer functions, the license conditions allow free use.

Contents of the projects

The central GitLab instances are used to manage software projects in the context of research, teaching and administration. We do not take any responsibility for the content. Further guidelines can be found in the RWTH network regulations. 
If the terms of use are violated, we reserve the right to block individual projects and accounts.

Rights and duties of the project owner

The project owners take on the administration of users and configuration within their GitLab projects. The role of the project owner requires a suitable single sign-on account (DFN-AAI). 
The accounts of the project owners are personal and may not be passed on. Thus, the project owners take full responsibility for their personal account and the careful storage of the access information. 
In addition, the project owners take responsibility for all the content of their projects. This includes all data managed with GitLab. In particular, when using GitLab, the project owner is responsible for ensuring that GitLab's license conditions are adhered to.
User lifecycle

The prerequisite for using GitLab is either ongoing studies at RWTH Aachen University or membership of the universities and institutions involved in NFDI4Ing. 
As soon as this requirement is no longer met, users are informed of this fact by email and have eight weeks to secure their own projects. After this time, the associated account in GitLab will be deleted.

If users have not used the GitLab service for 12 months, they will also be notified by email that the account will be deleted if there is no use in the following eight weeks.

After the initial registration of users with GitLab, a check is carried out for the first time after eight weeks whether the associated account was active in a project on the server. If no activity is found, the account will be deleted.

Project lifecycle

If a project is not used for a period of 12 months, the project owner will be asked whether the project is still needed. If the user does not respond within eight weeks, the project will be deleted.

Rights and duties of those involved in the project

The accounts of the project participants are personal and may not be passed on. Thus, the project participants take full responsibility for their personal account and the careful storage of the access information. 
Project participants without a single sign-on account who use a GitHub account can only participate in existing projects after being added by a project owner, but cannot create their own projects.


A quota of 2 GB is granted per project by default. In justified exceptional cases, this quota limit can be increased. To do this, send an email to the IT service desk and justify the additional requirement. 
If the quota is exceeded, an automated e-mail notification is sent to the project owner with a request to reduce the amount of data.
If this request is not met and no application for additional use is made, we reserve the right to block the project.

The use of GitLab is free of charge; there is no legal entitlement to registration and use.


The IT Center assumes responsibility for the operation of GitLab. This includes the (virtual) hardware of the servers, the operating systems and the installed software. 
The IT Center assumes no liability for damage caused, among other things, by the use of GitLab.


RWTH has unlimited liability in the event of willful intent or gross negligence, for injury to life, limb or health and in accordance with the provisions of the Product Liability Act.

In the event of a slightly negligent breach of an obligation that is essential for achieving the purpose of the contract (cardinal obligation), 
RWTH's liability is limited to the amount of damage that is foreseeable and typical for the type of business in question.

RWTH does not have any further liability.

The above limitation of liability also applies to the personal liability of employees, representatives and organs of the RWTH.


The collection, use and application of personal data takes place in compliance with the relevant data protection regulations. In particular, no personal data will be passed on to third parties without authorization.



last changed on 01.07.2021

How did this content help you?