IT Center Help

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Editing the central address and contacts

guide

On this page you will learn how to add and edit the central address and other contacts of your organization in the RWTH Organization Directory (OVZ).

Note

To edit the data, you need the role Verwaltung Organisation (Administration Organization).

Opening the editing view in the OVZ

Step 1
Go to the OVZ and log in using RWTH Single Sign-On.
You will see a list of the organizations for which you have the role Administration Organization:

Screenshot of the OVZ page after RWTH Single Sign-On. A list of organizations for which you have the "Administration organization" role is displayed.

Step 2
Click the name of your organization to switch to the organization's detailed view.

In the Organizational Data area, you will see the master data of your organization. This data is maintained by Department 5.1 and can only be changed by that department.
In the Contact(s) area, you can add, update, or delete contacts for your organization:

Screenshot of the detailed view of an organization, in this case the IT Center. Information about the organization is listed under the heading “Organizational Data”. Under “Contact” there are 3 fold-out menus: “Cost centers mailadress (in SAP), ”Central“ and ”Add".

Adding a contact

Step 1
To add a contact, expand the Add area:

Screenshot of the expanded “Add” menu. The area is divided into 3 sections: “Base data”, ‘Address information’ and “Contact information”.

Step 2
In the “Base Data” area, select a contact type.

The contact types Cost centers mailadress (in SAP) and Central can only be added once.
Use the Description field for contacts of type Other:

Screenshot of the “Base data” section. The “Type” drop-down menu for selecting a contact type is located under “Base data” and above “Description (DE)”.

Note on multilingualism

Input fields with the suffix (DE) are displayed in web applications if the user has selected the language setting German in the browser.
Input fields with the suffix (EN) are displayed in web applications for all other browser language settings.

Step 3
In the Address Information area, click Choose building to automatically populate all address input fields with the stored data. You can adjust the pre‑filled data if necessary.

The data source for buildings is the central building management system of Department 10.0 - Facility Management:

Screenshot of the “Address information” section. All information about the address of the building is displayed here. “choose building” is located next to the building number.

Note on multilingualism

Input fields with the suffix (DE) are displayed in web applications if the user has selected the language setting German in the browser.
Input fields with the suffix (EN) are displayed in web applications for all other browser language settings.

Step 4
In the Contact Information area, you can enter your organization’s contact details.
Click Add to save the contact:

Screenshot of the “Contact details” section. All the organization's contact options are displayed here. The “Add” button is located under “URL”.

Updating or deleting a contact

Step 1
Expand the existing contact to edit it:

Screenshot of the “Central” section. All existing information is displayed here. The “Update” button comes after the URL. The “Delete” button comes after the “Update” button

Step 2
Change the desired contact information and click Update to save the changes.
To delete the contact permanently, click Delete.

last changed on 07/14/2026

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