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Editing the Organization Central Address and Contacts

guide

This page describes how you can add and edit the central address and other contacts of your organization via the RWTH Organization Directory (OVZ).

To edit the data, you need the role “Verwaltung Organisation” (Administration Organization).

Opening the editing view in the OVZ

Step 1
Go to the OVZ and log in using RWTH Single Sign-On.
You will see a list of the organizations for which you have the “Administration Organization” role.

Screenshot of the OVZ page after RWTH Single Sign-On. A list of organizations for which you have the "Administration organization" role is displayed.

Step 2
Click the name of the organization to switch to the organization's detailed view.

In the “Organizational Data” area, you will see the master data of your organization. This data is maintained by Department 5.1 and can only be changed by that department.
In the "Contact" area, you can add, update, or delete contacts for your organization.

Screenshot of the detailed view of an organization, in this case the IT Center. Information about the organization is listed under the heading “Organizational Data”. Under “Contact” there are 3 fold-out menus: “Cost centers mailadress (in SAP), ”Central“ and ”Add".

Adding a contact

Step 1
To add a contact, expand the Add area.

Screenshot of the expanded “Add” menu. The area is divided into 3 sections: “Base data”, ‘Address information’ and “Contact information”.

Step 2
In the "Base Data" area, select a contact type.

The contact types “Cost centers mailadress” and “Central” can only be added once.
The "Description" field is used for “Other” contacts.

Screenshot of the “Base data” section. The “Type” drop-down menu for selecting a contact type is located under “Base data” and above “Description (DE)”.

Note on multilingualism

Input fields with the suffix (DE) are displayed in web applications if the user has selected the language setting "German" in the browser.
Input fields with the suffix (EN) are displayed in web applications for all other browser language settings.

Step 3
In the "Address Information" area, click on Choose building to automatically populate all adress input fields of the address with the stored data. You can adjust the data if necessary.

The data source for buildings is the central building management system of Department 10.0 - Facility Management.

Screenshot of the “Address information” section. All information about the address of the building is displayed here. “choose building” is located next to the building number.

Note on multilingualism

Input fields with the suffix (DE) are displayed in web applications if the user has selected the language setting "German" in the browser.
Input fields with the suffix (EN) are displayed in web applications for all other browser language settings.

Step 4
In the "Contact Information" area, you can add contact details for your organization.
Click Add to save the contact.

Screenshot of the “Contact details” section. All the organization's contact options are displayed here. The “Add” button is located under “URL”.

Updating or deleting a contact

Step 1
Expand the existing contact to edit it.

Screenshot of the “Central” section. All existing information is displayed here. The “Update” button comes after the URL. The “Delete” button comes after the “Update” button

Step 2
Change the desired contact information and click Update to save the changes.
To delete the contact completely, click on Delete.

last changed on 11/06/2025

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