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Definition of views

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A view makes it possible for you to change the way a list is presented according to your imagination. As such you may modify the order of appearance of list rows, set automatic filters or exclude certain cells from the list.

Define View

To define a new view navigate to the SharePoint-Toolbar and select the tool "Create view" via the tab Library or List.

Screenshot of the SharePoint ribbon with the active tab "LIBRARY". Below, in the "Manage Views" section, is the "Create view" button, located next to "Modify View" and "Create Column".

You are redirected to the site "view type", which allows you to select the type of view you would like to use for your data.

Screenshot of the "Choose a view type" page. Four options are displayed: "Standard View", "Calendar View", "Datasheet View", and "Gantt View". Below is the section "Start from an existing view" containing a list of available views such as "All Documents".

Select view type

The following options are available as view types:

Standard View

View data on a Web page. You can choose from a list of display styles.

Standard view

Calendar View

View data as a daily, weekly, or monthly calendar.

Screenshot of a calendar view in monthly format (October). The days are arranged in a grid. In the field for the 12th, there is a scheduled event: "11:00 12:00 Aufgabe 1".

Datasheet View

View data in an editable spreadsheet format that is convenient for bulk editing and quick customization.

Screenshot of the Datasheet view with the option "Stop editing this list" at the top. Below is a list shown in a table format. The columns "Task Name", "Due Date", and "Assigned To" allow for direct editing of the cells.

Gantt View

View list items in a Gantt chart to see a graphical representation of how a team's tasks relate over time.

Screenshot of a Gantt chart view. Below a timeline, tasks (e.g., "Aufgabe 1") are listed with start and due dates. Next to the list, a calendar section visually represents the duration of these tasks as horizontal bars.

last changed on 12/02/2025

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