Handling Networks for Events
This page describes how to register event connections and what costs may be incurred.
Registering networks for events
Please inform the IT Service Desk of your requirements by email, letter, or telephone.
Information required by the IT Center:
- Number of required LAN connections
- RJ45 (copper nw cable) or fiberoptic, data transfer rate, etc.
- Event location (ideally building and room number)
- A rough diagram of where in the room you need to those connections
- Type and number of additionally required network components (cables, media converters, switches etc.)
You can also request additional telephone connections from us for the duration of the event. If this is the case, we also need:
- A notification that telephone connections are also required
- Number of connections
- Type and number of additional end devices required
Technical background
Access to the RWTH data network is via web-based authentication. The WLAN guest access login details are required as access data. Organizers must also apply for WLAN guest access (even if the WLAN infrastructure is not to be used later). It must also be ensured that devices to be connected are capable of displaying a website. If this is not the case (e.g., with some proprietary video conferencing solutions), organizers must provide the IT Center with the MAC address of each of these devices in advance so that they can be explicitly “granted” network access.
In addition to general data connection activation, the IT Center can lend network technology components such as media converters, switches, and corresponding connection cables of various lengths to the organizer for the duration of the event. This is subject to the event being registered in good time and sufficient network technology hardware being available at the IT Center. Please discuss your requirements with your event manager. They will inform you of the options available.
You should test the requested data connection before the event, if possible one to two days in advance! For the actual test, please use exactly the same components (computer, PC, laptop, media converter, etc.) as for the actual event. This will give you enough time to react in the event of a malfunction, device failure, or missing components.
Network component rental fees
Network component rental fees
Rental fees can only be granted to RWTH organizations for official use.
The first month of renting is always free of charge, which means that borrowing Network component for events is usually free of charge, as these do not last longer than one month.
If an event lasts longer or network technology is needed for longer, a fee must be paid for the components.
- The rental fee is based on the purchase price of the components and is specified and agreed upon before the loan.
- The rental fee is charged/billed on a quarterly basis.
- The rental fee is calculated based on the actual number of days the equipment is rented.
- The rental fee does not include any repayment or installment payments. This means that the respective component(s) remain the property of the university/IT Center (rental pool).
- Financial compensation must be paid in the event of loss.
