Creating Projects
In Coscine data is organized within projects. This means that you always have to create a project first, to which you can then assign further employees and resources in a second step. You can recreate the tree-like structure of a large project by creating subprojects.
Create (main) project
To create a new project, navigate to the Coscine home page (via the Coscine logo or home icon). Here you have the possibility to create a new project via the "Add project" button (see figure below).
Project Input Mask
After pressing the button you will be redirected to the following page (see figure below, please click on the figure to enlarge).
(Mandatory) Fields of the Input Mask
Fields marked with a red asterisk (*) are mandatory fields that are necessary for creating a project. Without entries in these fields, the "Submit" button cannot be selected. Here is a brief overview of the fields and their meaning:
| Project name | Name of the project |
| Display name | Shortened project name for display in coscine (max. 25 characters) |
| Project description | A short yet informative description of the project |
| Principal Investigators (PIs) | Project manager |
| Project Start | Start date of the project |
| Project End | (Expected) End date of the project |
| Discipline | Scientific discipline according to the DFG. Multiple selection possible. |
| Participating Institutions | Institutions participating in the project |
| Project keywords | Keywords supporting the project classification |
| Visibility | If the visibility of the project and a resource are set to "public", your files will be listed in a Coscine-wide search for the appropriate metadata. However, the files are only visible to other Coscine users, not retrievable. Provides the ability for other users to contact you if they are interested in your data. |
| GrantID | Unique identification id of the project |
Further project features
At the moment you still have the possibility to switch on or off further project features.
Note: Currently only the "Documents" option is functional. Due to the low usage rate we will switch off the features soon.
| Project feature | Description |
| Discussion Board | A simple forum for project participants to hold discussions |
| Announcement Board | Allows for the publication of announcements on the project page |
| Documents | The purpose of the document library is to keep organizational project documents. MS-Office documents (docx, xlsx, pptx) can be edited based on MS-SharePoint functionality directly in browser. |
Project homepage
After specifying all the necessary options, the "Submit" button will take you to the homepage of your newly created project (see the figure below).
Change Project Settings
You can edit the project at any time, as well as manage members and quota (storage space in the project). To do this, click on "Settings" in the menu (see figure below, red box). Clicking on "Edit project" will take you back to the project input screen (see figure above), where you can change your entries.
