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Using Board (Students)

Using Board (Students)

Kurzinformation

The collaborative tool "Board" enables course participants to work together on a common digital "whiteboard". On the "Board", teachers and students can jointly and anonymously add notes ("digital Post-its"). On each digital post-it, text and, optionally, a link, an image or a YouTube video can be placed. Depending on the configuration of the board, it is also possible to move one's own posts within the board or to rate (i.e., "like") other students' posts. By setting up "group boards", there is the option to enable students to work collaboratively in small groups if required.


 Detailinformation

Contents:

1. Structure of the board
2. Create and edit posts
3. Rating posts
4. Group boards
 

1. Structure of the board

A board contains several columns that are visually distinguished from each other by their colour scheme. Each column has an optional column title. Column titles are defined by the lecturers.


Screenshot: Overview of empty board

You can add new posts to a column as you wish and also remove them again if necessary. You can also move your own contributions within a column and between columns. Depending on the desired scenario, however, the moving of contributions can be restricted by the lecturers.

A contribution can consist of text and optionally contain a link, an image or a YouTube video. Optionally, contributions can also be rated ("Like").

Screenshot: Example board


2. Create and edit posts

2.1. Adding a new post to a column

You can add a new post to any column. Contributions are always anonymous on the board, the name of the author of the contribution is not shown. Components of a contribution can be:

  • Post title
  • Text
  • Link
  • Image
  • Youtube video

It is not possible to include multiple media in one post at the same time, e.g. one image with video or multiple images in one post. A separate post must always be added for each media. Post title and text, on the other hand, can be added to any post, even if it already contains a medium or link. It is also possible to include a medium or link without a post title and/or text.

  1. Click the button with the + symbol in the desired column to add a new post. 

    Screenshot: + symbol to add new post
  2. A dialogue box opens asking you to add the information and media you want. The dialogue box does not contain any mandatory field here, all entries are optional. If required, you can also add an empty contribution by clicking on "Send" without making any further entries.

    Screenshot: Add new post options
  3. Post title - Optionally assign a (concise) title. This post title serves as the headline of a post. The title cannot be formatted (change font size, font type, etc.).

  4. Content - Optionally insert any text. The text will be displayed in the post between the title and media. The post title cannot be formatted (change font size, font style, etc.).

  5. Screenshot: Add link  Link - Click the icon to insert a link. The dialogue box expands with two more input fields.

    • Link title - Optionally assign a link title. This is then visible on the digital Post-It. Clicking on the link title will access the linked URL. If you do not enter a link title, the link URL is displayed on the digital Post-It instead. In the case of very cryptic URL structures that do not clearly indicate the content, the display of the URL link on the digital Post-It should be avoided if possible. Instead, an intuitively understandable link title should be chosen.

    • Link URL - Enter the URL of the page you want to link to here.

  6. Screenshot: Add image Add Image - Click the icon to add an image to the post. The dialogue window will then expand to include two fields.

    • Image title - Optionally, enter a short and concise description for the image. Note: The image title does not appear on the digital Post-It, but serves as an alternative text for accessibility and helps visually impaired participants understand the image.

    • Image File - Upload your desired image file (photo, graphic, chart, etc.) or drag and drop the file into the appropriate file area.

  7. Screenshot: Add YouTube Video Add Video - Click the icon to insert a link to a YoutTube video. The dialogue window will then expand to include two fields.

    • Video title - Optionally assign a short and concise description for the image. Note: The video title does not appear on the digital Post-It, but serves as alternative accessibility text to help visually impaired participants understand the video.

    • Video URL - Insert the link to the YouTube video you want to link to here.

3. Once you have added all the content you want in the dialogue box, click the Submit button Screenshot: Post button. The post will now be created and inserted in the selected column below the existing posts.

    Please note

    Adding new contributions is only possible as long as the deadline set by your lecturers has not been exceeded. Such a deadline will not be displayed on the board beforehand. You will only recognize this after the deadline when you can no longer create new contributions. If you are unsure about a deadline, please contact your lecturer directly.

     

    2.2. Editieren bereits erstellter Beiträge

    Students can edit and delete their own posts on the board.

    • Editing posts - Double-click on the heading or text area of the post. The dialogue box for editing the post will open. Here you can add or modify the post as you wish. If the article does not contain a headline or text content, click instead on the white area above the included medium. Clicking on the included media, however, does not open the dialogue box.
    • Deleting posts - To delete a post, click the x icon Screenshot: Delete icon below it. Deleting a post will irrevocably remove it and all the data it contains from the board.

      Note

      Editing or deleting at a later time is only possible if no date has been set by the lecturers after which adding and editing posts is no longer possible. Such a deadline will not be displayed on the board beforehand. You will only recognize this after the deadline when you can no longer create new contributions. If you are unsure about a deadline, please contact your lecturer directly.

       

      2.3.  Shifting post

      Depending on which sort order has been set by your instructors, you can move your own posts both within a column and between different columns. There is no indication on the board itself about which sort of order has been selected. If you try to move a post to a position that is not allowed by the sort order, the post will automatically be moved to the correct position according to the sort order. There are the 3 sort orders outlined below. If you have any questions or are unsure about the sort order, please contact your instructors directly.

      • None - unless your instructors have set a specific sort order, all posts can be moved to any position on the board at any time.
      • Creation date - if your instructors have specified that posts should be sorted in ascending order according to their creation date, the post with the longest past creation date will always be in the first position of a column. Therefore, when you create a new post, it is automatically added to the lowest position of the selected column. If you want to move a post to another column, it will be automatically inserted in the correct position according to its creation date.
      • Rating - the posts are ranked in descending order according to their number of "likes". The post with the most "likes" will always be in the first position of a column. Therefore, when you create a new post, it will be added to the lowest position of the selected column first, since it does not have any "Likes" yet. If you want to move a post to another column, it will be automatically added to the correct position according to the number of likes it has.

        Note

        You as a student can only move your own posts if this has been allowed by your instructors in the board settings. Other participants' contributions cannot be moved by students in general.

         

        3. Rating posts

        Provided that the lecturers have released the rating of contributions for students, you can rate the contributions of other authors (so-called "Liken"). To do this, click on the "Like" button in the form of a star in the footer of the post you want to "Like". Ratings are always endorsing.
         

        4. Group boards

        You can recognize a group board by the fact that your group affiliation is shown on the left side above the board next to the group mode. Different group modes are distinguished, which regulate the access to the respective group boards.
        Screenshot: Group board example

         

        4.1. "Separate groups" group mode

        In the "Separate groups" group mode, you are usually assigned exactly one group. Therefore, only the group board of your group will be displayed to you. This is only visible to those students who belong to the same group as you. Within this group board, you can add your own contributions and view all contributions of the other group members and if necessary move and rate them. The functionalities of the group board are similar to those of a normal board.

        4.2. Group mode "Visible groups

        In the group mode "Visible group" you have the same editing rights as in the mode "Separated groups". So you can only create, move and rate posts on the group board of your own group(s).

        In addition, you have visual access to all other groups via the drop-down list under "Other groups". So you can view the posts of all other groups without being able to edit them or create your own posts. The "All participants" board can also be accessed and is not aimed at any specific group.

        Screenshot: Group board, visible group example


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          last changed on 04/05/2022

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