Decision regarding exam format, consent for video proctoring and collection of contact data
If the students are to be proctored by video conference during a remote online exam (take-home exam) for the purpose of controlling attempted cheating, this requires the written consent of the students concerned for data protection reasons. Students must have the choice between this option and an alternative, e.g. taking part in a face-to-face exam in the lecture hall / ZuseLab.
You should therefore ask the students well in advance of the exam date to opt for one of the two exam types in the RWTHmoodle course room. By opting for the remote online exam, the students automatically agree to the associated video proctoring with a click.
The students who do not agree can be shown separately in the voting result.
When deciding on an exam format, ask the students to provide a telephone number at which they can be reached in the event of technical issues or similar. This information is always voluntary for data protection reasons. Furthermore, the collected telephone numbers must be deleted immediately after the exam!
Please note that students cannot change feedback once submitted! Multiple submission of feedback can be allowed via the activity settings, but is not recommended in order to avoid multiple contradictory answers.
Therefore, if students wish to change their decision on an exam format again, for example even after the deadline for submitting feedback has passed, they must contact the responsible chairs directly.
Therefore, clearly point out to the students to carefully consider the decision for the examination format in order to avoid the additional work and stress for all parties involved resulting from a change of mind at short notice.
Tabe of contents
1. Add feedback
2. Configure feedback
2.3. Question and submission settings
2.4. After submission
2.5. Common module settings
2.6. Restrict access
2.7. Activity completion
2.8. Saving a new feedback activity
3. Create question
3.1. Use CLS template
3.2. Create your own questions
4. Manually make feedback visible
5. Student view of feedback
6. View the participants' answers
- Switch the course page to edit mode using the "Turn editing on" button at the top right.
- In the appropriate course section, click on "Add an activity or resource".
- Click "Feedback" in the activity selection.
A feedback activity will now be created. You will be automatically redirected to the settings page to configure the feedback.
- Give the vote a suitable name, e.g. "Decision on how to carry out the exam".
- In the "Description" field, provide information about the exam formats offered. In particular, point out that the students taking the remote online exam (take-home exam) will be proctored by the exam supervisor in a zoom video conference for the purpose of controlling attempted cheating. Ask the students to make a binding decision on one of the alternatives offered. You should also expressly ask the students to provide a telephone number where they can be reached in the event of technical issues or similar.
When using Zoom video surveillance, examiners can make use of the option to generate an exam protocol in Zoom, logging the entries and exits of participants. If this log is to be used and stored, be sure to inform students on this fact when asking for the desired exam format. They do not have to agree to the exam protocol being used, but they do have to be informed that it will be used.
Activate date fields and define the period within which the feedback can be given.
- Set “Record user names” to “User's name will be logged and shown with answers”.
- Keep "allow multiple submissions" and "Enable notification of submissions" to "No".
- Set "Auto number questions" to "No".
- Keep "Show analysis page" to "No".
- Enter a short message in the "Completion message" field, e.g. "Thank you for your feedback!"
- Set the "Availability" option to "Hide from students“. This means that the new feedback is not displayed to the students after saving. You can then make the feedback visible from the course page at any time. (Please also note the next section "Restrict access")
- All other settings can be left as default.
If you want to control access to the feedback by date, add a restriction in the following way.
- Click on „Add restriction...“.
- Select “Date”.
- Set the desired date.
- Click on the eye symbol next to the restriction. As a result, the entire feedback activity is not displayed to the students. It only becomes visible on the defined date.
The regulation of the visibility and the access via “Restrict access” is not coupled with the manual regulation of the visibility via the option in “Common module settings”. If the date defined under requirements has already been reached, the feedback is still not visible if the option "Hidden for participants" is selected under "Common module settings". The vote must then also be made visible on the course page (see 4. Manually make feedback visible).
- If the feedback is not created in a topic section that is only accessible to the group of exam participants, add another requirement of the type "Group". Then limit participation in the feedback activity to the prepared group of exam participants.
These settings are irrelevant and can be left as default.
Click on "Save and display". You will be taken to the activity overview page, where you can create the feedback questions.
The CLS provides you with a template that you can use to query the exam type that the students want to perform and the telephone number. You can also adapt the template to your scenario if necessary.
The template contains two questions:
- What exam type are you opting for? (Mandatory answer, single choice)
- I confirm that I have opted for a remote online exam (take-home exam) with video proctoring.
- I confirm that I have opted for a face-to-face exam in the lecture hall / ZuseLab.
- Please enter a telephone number here at which you can be reached during the exam in the event of problems. The specified data will be deleted immediately after the exam. (Optional answer, input line for text, max. 30 characters)
If you want to use the template, do the following:
- Click on the "Templates" tab on the overview page of the feedback activity.
- On the next page, under "Use template", select the template "take-home exam (CLS template)".
- On the next page, you will be shown the questions of the template and you will be asked to confirm your selection. You can keep the "Delete old items" option if you haven't added any questions about your feedback activity yourself. Confirm your selection with "Save changes".
- The questions from the template will now be included in the questionnaire for your feedback. You can now either make the feedback activity visible for the students on the course page, use the edit link next to the questions to make adjustments to the questions or add further questions (see 3.2. Create your own questions). You only change your questionnaire, the template itself is not changed.
- Click on the "Edit question" tab on the overview page of the feedback.
- Click in the drop-down menu next to "Add question" and select the appropriate question type, e.g. "Multiple choice".
- If necessary, select the "Required" option.
- Enter your question in the "Question" field.
- Select the appropriate "Multiple choice type" and "Adjustment" of the answer options.
- Set "Hide the 'Not Selected' option" to "Yes". As a result, when answering the question, the students do not see an additional option "Not selected" meaning "No answer".
- Keep "Do not analyse empty submits" to "No".
- Enter one answer option per line in the "Multiple choice values" field.
- Use "Position" to specify the position within the questionnaire where the question should appear.
- Save the question with "Save question".
- You then return to the "Edit questions" tab of the questionnaire and can add further questions. You find more information about the available question types in the instructions for the feedback activity.
- After creating all questions, you can preview the questionnaire in the "Overview" tab using the magnifying glass icon next to the title of the feedback activity.
- If everything is in order, you can make the feedback activity visible to the students on the course page (see 4. Manually make feedback visible).
If you have hidden the feedback manually using the other settings and not using the automatic date control under requirements, you have to make it visible manually at the desired time.
- Next to the feedback activity, click "Edit settings".
- Select "Show" in the context menu. The feedback activity is then visible to the students. However, you can only give your consent from the date defined under availability.
- The exam participants see the descriptive text when they call up the feedback activity. By clicking on "Answer the questions", they call up the questionnaire.
- They then see the questionnaire and can enter their answers. With "Submit your answers" they submit their answers.
Due to the feedback settings, it is not possible to participate again. Subsequent changes to the answers already given are generally not possible.
- After submitting the answers, the exam participants see the prepared feedback and can return to the course page by clicking "Next".
As soon as the time window for submitting feedback is over, you will be able to see the answers of the exam participants. It is advisable to make the results filterable by adjusting the settings before calling up the results, in order to reduce them to the group(s) of exam participants.
- Switch the course page to edit mode at the top right via "Turn editing on".
- Click on the blue man behind the vote . This changes the symbol to a white man on a blue background and activates the group mode "separate groups" for voting.
- Then open the feedback activity by clicking on the feedback title.
- In the overview, click on the "Show responses" tab. The answers of those exam participants are now displayed in a table. With the filter next to "Separate groups" above the table you can, if necessary, filter according to individual exam groups in order to only display their answers.
- If necessary, download the results in the appropriate file format using the button above the table.
- Click the "Show non-respondents" tab to view all persons who did not reply. In general, the list shows all persons in the course room who did not answer. You should therefore use the filter option next to "Separate groups" above the list to reduce the list to the actual exam participants.
- If necessary, contact all test participants who have not yet given any feedback and have therefore not yet decided on an exam format.
Please do NOT use the "Send message" form below the list of persons without an answer to contact them. If students have set in their personal system settings that they do not want to receive system messages, the message will not reach them. It is better to contact the students concerned by e-mail, e.g. from the course room via a suitable addressed Quickmail.